Privacy Policy

Last Updated: 1/24/2025

Welcome to BrainZones, operated by BrainZones LTD. ("BrainZones"). We provide teachers and school staff with online access to generative artificial intelligence tools through our website, browser extensions, and other services (collectively our "Services"). At BrainZones, we prioritize safety and respect your privacy.

This Privacy Policy describes how we collect, use, disclose, share, or otherwise process your personally identifiable information ("PII" or "personal data") when you visit our website or use our other Services. The categories of information we collect and how it is used will depend on your interactions with us.

What Data We Collect

BrainZones collects the following types of personal data when you visit our websites or use our Services. We take steps to minimize the collection of personal data to only what is necessary to provide the services.

Information We May Collect via Technological Means

Our servers, which are hosted by a third-party service provider, collect certain technical data about your device and software, including your browser type, operating system, IP address (which may vary from session to session and indicate your general location), domain name, and a time stamp of your visit. We automatically gather this data and store it in log files each time you visit our website or access an account on our network. Unless you have provided PII in connection with your use of the Services (e.g., by creating an account), we cannot use such technical data to identify your name or contact information.

We may also directly collect analytics data, or use third-party analytics tools, to help us measure traffic and usage trends in connection with the Services. We collect and use this analytics information in aggregate form such that it cannot reasonably be used to identify any particular individual.

Cookies, Web Beacons, and Other Tracking Technologies

We may also use various technical mechanisms such as cookies, web beacons, and similar tracking technologies to monitor how users use our Services:

Performance Cookies: Allow us to count visits and traffic sources to measure and improve site performance. They help us know which pages are the most and least popular and see how visitors move around the site. Information collected is aggregated and anonymous.
Functional Cookies: Enable enhanced functionality and personalization, such as videos. If disabled, some features may not function properly.
Strictly Necessary Cookies: Required for the website to function. You can set your browser to block these cookies, but some parts of the site may not work.

We may link the information we store in cookies or through other mechanisms to the PII you submit while using our Services. You can remove persistent cookies or disable all cookies through your browser settings; however, doing so may limit the availability of certain Services.

Information Provided by You When Visiting Our Websites

You may visit our websites without creating an account or providing us with any information about yourself. However, if you choose to use certain Services, you may be asked for information necessary to provide the requested services, such as:

Name
Organization or school name
Role or job title
Email address
Phone number
Location (e.g., state/province, country)
User-generated password for account creation

If you contact us via email or provide feedback, we will collect your name, email address, and any information included in your communication to respond appropriately.

How We Use the Data We Collect

We use your personal data to respond to your requests, provide and secure the Services, and comply with legal obligations. Specific uses include:

Identifying you as a user of our Services
Facilitating and securing your account
Administering and personalizing the Services
Sending administrative email notifications (e.g., security updates, account changes)
Responding to inquiries and requests
Sending newsletters or updates related to the Services
Complying with applicable laws and legal requirements

We may also compile anonymized, non-personally identifiable information and use it for statistical purposes, such as improving our Services or training AI models. This data is fully de-identified and cannot be traced back to you.

Third-Party Analytics Services

We use third-party analytics services, such as Google Analytics, to evaluate website usage and diagnose technical issues. These services use automated technologies to collect information such as IP addresses and device identifiers. To learn about how Google Analytics collects and processes data, you can visit their privacy policy.

Data Protection and Security

BrainZones is committed to protecting the security of your information. We implement administrative, technical, and physical safeguards designed to protect your personal data from unauthorized access, use, or disclosure. Despite our efforts, no security system is impenetrable. If you create an account, you are responsible for keeping your credentials secure.

Information Sharing and Disclosure

BrainZones may disclose your PII in the following circumstances:

Service Providers: We may engage trusted third-party organizations or individuals to support us in connection with the Services (e.g., hosting providers, payment processors). These entities will only have access to your data as needed and are obligated to follow confidentiality requirements.
Legal Requirements: We may disclose data to comply with applicable laws, legal processes, or governmental requests.
Business Transactions: In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new entity, subject to this Privacy Policy.

Your Rights and Choices

Depending on your jurisdiction, you may have rights to:

Access, correct, or delete your personal data
Object to or restrict processing of your data
Transfer your data to another service

To exercise these rights, contact us at team@brainzones.org. We will respond within 30 days or as required by law. Please note we may need to verify your identity before fulfilling requests.

Cross-Border Data Transfers

BrainZones is based in the United States. By using our Services, you consent to the processing of your data in the U.S. or other locations. We ensure adequate data protection measures for international data transfers, such as implementing standard contractual clauses approved by the European Commission.

Changes to This Privacy Policy

We may update this Privacy Policy periodically. Material changes will be communicated through our website or via email at least 30 days before the changes take effect. Continued use of our Services after the effective date constitutes your acceptance of the revised Privacy Policy.

Contact Us

For questions or concerns about this Privacy Policy, please contact us:

BrainZones LTD
Attn: Legal Department
724 Village Parkway
Fairlawn, OH 44333 USA
team@brainzones.org

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